All the details you’ll need….

Now I know you are busy organising everything else, so to get the ball rolling I have put together a checklist that outlines all the administrative details associated with ‘getting married’.

To make the lead up to your ceremony as stress free as possible, all you have to do is click into each of the tabs below to work through this step-by-step process in your own time. It covers everything from the legal paperwork to the material required for the wedding ceremony itself.

Let the fun begin!

Every couple is required to fill in a Notice of Intended Marriage Form (NOIM) prior to getting married. The document must be submitted to the Celebrant no earlier than 18 months and no later than 30 days from the wedding date. There is no need to lodge it anywhere else other than with your Celebrant.

The link below will take you to a blank copy of the NOIM.  Fill it out and have it witnessed by either a JP, Solicitor, Doctor. The full list of people who can sign the document is included in the notes of the form. Please read the document fully so that all items are filled in correctly.

 Access a blank Notice Of Intended Marriage Form Here

Once you have the signed and witnessed NOIM, you will need to attach copies of your ID’s (Birth Certificate or Passport plus Drivers Licence). There is no requirement to have these documents certified as I will need to see the originals when we catch up in person. Post everything to:  Dan Ford Celebrant: 9 Pine St, Pomona. Qld. 4568 . I’ll let you know when the documents have been received.

Ok, that’s the initial paperwork out of the way. The next step is to plan the wedding ceremony. I love this bit and so will you. I usually like to meet with couples about 4-8 months out from the wedding. At this meeting we will go over all the details of the ceremony. Just get in contact and let me know a time that suits you to meet on the Sunshine Coast and we’ll make it happen. If we can’t meet in person, Skype is the next best option. All you have to bring are the originals of your identification (Birth Certificate/Passport and Drivers Licence) and a fun attitude.  At the meeting we will discuss everything to do with the ceremony.

Your Questionnaire

Depending of what stage you are at with the wedding planning there is going to be homework, but don’t worry it’s the fun kind!  In getting to know you better and making your ceremony as personal as possible, I have a questionnaire that I like to get couples to fill out. It allows me to really capture your personality. Have fun with it, get a bottle of wine and give me some fantastic material to use. I promise to look after your words and weave a beautiful story that you will love.


Link to Couples Questionnaire


Take your time with it and email it to me with your answers once you have finished. My email address is

So that I have plenty of time to write your ceremony, it would be greatly appreciated if you get your finished questionnaire to me no later than 1 month prior to your wedding.


Writing your own vows

Now before you get too nervous, I encourage all couple to write their own vows. It really brings out the connection between you both and there is nothing better to hear at a wedding than two people sharing how they feel about each other. That’s why you have a wedding, isn’t it? Writing vows can be a very daunting experience but don’t worry, I have you covered. If you click on the link below I have included a cheat sheet on how to write awesome vows. I have also included a few examples that you can take inspiration from. There is also a link to an extra handy resource for more detailed tips on preparing your vows.  Please don’t show each other your vows as it makes the day even more exciting. Couples usually send me the vows in the week leading up to the wedding so that I can have them ready for you to use on the day. There are no set rules for writing your vows, just write how you feel.  Oh, and don’t worry about memorising them or remembering to bring them to the ceremony…..I will have them printed out for you 🙂


Link to Vows Cheat Sheet


Link to Handy Tips



You’ll need to have 2 people over the age of 18 witness your legal paperwork on the day.  These people don’t have to be related to you, but I find that either the Maid of Honour & Best Man or Parents are a popular choice.  So that I can prepare the paperwork for your wedding, please let me know the FULL names of each of your witnesses – that’s First, Middle & Last Names!!  



About 40% of couples like to include readings as part of their ceremony.  There is no requirement to have readings and it is a totally personal choice.  Readings can range from something very sentimental and spiritual to ones that are amusing and light hearted. The internet is a great source of examples but if you get stuck, let me know and I’ll help out where I can.



If you’re looking at having recorded music for your ceremony, I am all set up to play this for you through my P.A. system.  So, if you’d like me to look after this for you, please send through the details of 4 songs to use during the ceremony.  I have a very extensive playlist so it is more than likely I will already have a copy of this music for you. Alternativly, just send/share a spotify playlist of your chosen music with me :).

  1. Entrance song, walking down the aisle
  2. Signing the Register (1)
  3. Signing the Register (2)
  4. End of the ceremony, walking back down the aisle as a married couple

After we have our design meeting and I have given you some homework, there is not a lot for you do until the big day!

Just make sure you send me these important pieces of information no later than the week prior to your wedding:

  • Your Questionnaire Answers (1 month prior to your wedding)
  • Your Vows
  • Any Readings (if you want them)
  • Your choice of Ceremony Music (if required)
  • The FULL names of 2 witnesses over the age of 18 – This includes First, Middle & Last Names!!

A couple of days from the wedding (unless it is a small wedding, elopement or long distance venue), I really encourage couples to have a rehearsal. It’s actually a lot of fun. We can have it at the venue or somewhere else that you would prefer. Just let me know when you would like to do it and I’ll book it in. The more notice the better so that we can work around everyone’s availability.

In the week after the wedding, I will submit the wedding paperwork (that was signed on the day) to the Department of Births, Deaths and Marriages. It is here that the marriage will be registered.  Along with your wedding paperwork I will also submit your application for your Official Marriage Certificate.  This is the document that is used for changing Surnames with the Department of Transport, Banks, etc.  (The Marriage Certificate issued on the wedding day is an official but not Legal document which means it can’t be used for name changing).

I will have this application form filled out for you and get you to sign it either at the rehearsal or on the wedding day.  There is an application fee associated with the form, for which you will be responsible for paying.  This is easily done by providing credit card details on the form.

Allow about 4- 6 weeks to get your Marriage Certificate and once you have received it, you can then begin the process of name changing.  Note: In peak wedding season, waiting times for your Marriage Certificate may be 6 weeks +.

I hope this checklist has given you all the information and tools to make this process as smooth as possible. Of course if you have any questions at any stage, please do not hesitate to contact me via email at or Mobile 0402 289 961.

Thanks for your time, I look forward to helping you have an incredible journey for what is one of the greatest days of your life.